National Budget Circular 542
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National Budget Circular 542, issued by the Department of Budget and Management on August 29, 2012, reiterates compliance with Section 93 of the General Appropriations Act of FY2012. Section 93 is the Transparency Seal provision, to wit:
Sec. 93. Transparency Seal. To enhance transparency and enforce accountability, all national government agencies shall maintain a transparency seal on their official websites. The transparency seal shall contain the following information: (i) the agency’s mandates and functions, names of its officials with their position and designation, and contact information; (ii) annual reports, as required under National Budget Circular Nos. 507 and 507-A dated January 31, 2007, and June 12, 2007, respectively, for the last three (3) years; (iii) their respective approved budgets and corresponding targets immediately upon approval of this Act; (iv) major programs and projects categorized in accordance with the five key results areas under E.O. No. 43, s. 2011; (v) the program/project beneficiaries as identified in the applicable special provisions; (vi) the status of implementation and program/project evaluation and/or assessment reports; and (vii) annual procurement plan, contracts awarded, and the name of contractors/suppliers/consultants.
The respective heads of the agencies shall be responsible for ensuring compliance with this section.
A Transparency Seal, prominently displayed on the main page of the website of a particular government agency, is a certificate that it has complied with the requirements of Section 93. This Seal links to a page within the agency’s website which contains an index of downloadable items of each of the above-mentioned documents.
Symbolism
A pearl buried inside a tightly shut shell is practically worthless. Government information is a pearl, meant to be shared with the public in order to maximize its inherent value. The Transparency Seal, depicted by a pearl shining out of an open shell, is a symbol of a policy shift towards openness in access to government information. On the one hand, it hopes to inspire Filipinos in the civil service to be more open to citizen engagement; on the other, to invite the Filipino citizenry to exercise their right to participate in governance.
This initiative is envisioned as a step in the right direction towards solidifying the position of the Philippines as the Pearl of the Orient – a shining example of democratic virtue in the region.
I. Agency’s mandate and functions, names of its officials with their position and designation, and contact information
- Mandate and Function
- Positions, Designations and Contact Information
- ASCOT Organizational Structure
- College Officials
- Citizen’s Charter
II. Annual Financial Reports
FAR No. 1 – Statement of Appropriations, Allotment, Obligations, Disbursements and Balances – Current Year Appropriations
2023: 3rd Quarter | 2nd Quarter | 1st Quarter
2022: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2021: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2020: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2019: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2018: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2017: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2016: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2015: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
FAR No. 1-A – Statement of Appropriations, Allotment, Obligations, Disbursements and Balances by Object of Expenditures – Current Year Appropriations
2023: 3rd Quarter | 2nd Quarter | 1st Quarter
2022: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2021: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2020: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2019: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2018: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2017: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2016: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2015: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
FAR No. 1-B – List of Allotments and Sub-Allotments – Current Year Appropriations
2023: 3rd Quarter | 2nd Quarter | 1st Quarter
2022: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2021: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2020: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2019: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2018: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2017: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2016: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2015: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
FAR No. 2 – Statement of Approved Budget, Utilizations, Disbursements
2023: 3rd Quarter | 2nd Quarter | 1st Quarter
2022: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2021: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2020: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2019: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2018: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2017: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2016: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2015: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
FAR No. 2-A – Statement of Approved Budget, Utilizations, Disbursements, and Balances by Object of Expenditure
2023: 2nd Quarter | 2nd Quarter | 1st Quarter
2022: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2021: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2020: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2019: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2018: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2017: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2016: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2015: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
FAR No. 3 – Aging of Unpaid Obligations2023: December
2022: December
2021: December
FAR No. 4 – Monthly Report of Disbursements
2023: Dec | Nov | Oct | Sep | Aug | July | June | May | Apr | Mar | Feb | Jan
2022: Dec |Nov |Oct |Sep |Aug |Jul |Jun |May |Apr |Mar |Feb |Jan
2021: Dec |Nov |Oct |Sep |Aug |Jul |Jun |May |Apr |Mar |Feb |Jan
2020: Dec |Nov |Oct |Sep |Aug |Jul |Jun |May |Apr |Mar |Feb |Jan
2019: Dec |Nov |Oct |Sep |Aug |Jul |Jun |May |Apr |Mar |Feb |Jan
2018: Dec |Nov |Oct |Sep |Aug |Jul |Jun |May |Apr |Mar |Feb |Jan
2017: Dec |Nov |Oct |Sep |Aug |Jul |Jun |May |Apr |Mar |Feb |Jan
2016: Dec |Nov |Oct |Sep |Aug |Jul |Jun |May |Apr |Mar |Feb |Jan
2015: Dec |Nov |Oct |Sep |Aug |Jul |Jun |May |Apr |Mar |Feb |Jan
FAR No. 5 – Quarterly Report of Revenue and Other Receipts
2023: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2022: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2021: 4th Quarter | 3rd Quarter | 2nd Quarter |1st Quarter
2020: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2019: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2018: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2017: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2016: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
2015: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
FAR No. 6 –Statement Of Approved Budget, Utilizations, Disbursements, and Balances for Trust Receipts
2023: 4th Quarter
2022: 1st Quarter
2021: 3rd Quarter | 1st Quarter
2020: 2nd Quarter | 1st Quarter
BAR No. 1 – Quarterly Physical Report of Operations
2023: 1st Quarter
2022: 4th Quarter | 3rd Quarter | 2nd Quarter | 1st Quarter
III. DBM Approved Budget and Corresponding Targets for FY 2023
IV.Projects, Programs and Activities, Beneficiaries, and Status of
Implementation for FY 2023. (Indicate if not applicable)
Projects, Programs 2023
Beneficiaries 2023
Status of Implementation 2023
V. FY 2023 Annual Procurement Plan (FY 2023 APP non-CSE), Indicative FY 2023 APP non-CSE; and FY 2023 APP for Common-Supplies and Equipment (FY 2023 APP CSE)
- Procurement Monitoring Report as of July-December 31, 2023 Second Semester
- APP – COMMOM-USE SUPPLIES AND EQUIPMENT (APP-CSE) 2024 FORM
- Annual Procurement Plan FY 2023 (First Revision)
- Annual Procurement Plan FY 2023
- 2023 Indicative Annual Procurement Plan
- APP – COMMOM-USE SUPPLIES AND EQUIPMENT (APP-CSE) 2023 FORM
- APP – NON-COMMOM-USE SUPPLIES AND EQUIPMENT (APP-NON CSE) 2023 FORM
VI. QMS ISO Certification for at least one core process by an international certifying body (ICB)
VII. System of Ranking Delivery Units for PBB
- 2023: Guidelines on the Grant of Performance-Based Bonus (PBB) FY2023
- 2022: Performance-Based Bonus Scorecard FY2022
- 2022: Guidelines on the Grant of Performance-Based Bonus (PBB) FY2022
- 2021: Guidelines on the Grant of Performance-Based Bonus (PBB) FY2021
- 2021: MFO Accountability Report Card (Marc-1)
- 2021: Management Accountability Report Card (Marc-2)
- 2020: Guidelines on the System of Ranking of Delivery Units and Individual in the Granting of 2020 PBB
- 2020: MFO Accountability Report Card (Marc-1)
- 2020: Management Accountability Report Card (Marc-2)
- 2019: Guidelines on the System of Ranking of Delivery Units and Individual in the Granting of 2019 PBB
- 2019: MFO Accountability Report Card (Marc-1)
- 2019: Management Accountability Report Card (Marc-2)
- 2018: Guidelines on the System of Ranking of Delivery Units and Individual in the Granting of 2018 PBB
- 2018: Disqualification Letter
- 2018: MFO Accountability Report Card (Marc-1)
- 2018: Management Accountability Report Card (Marc-2)
VIII. The Agency Review and Compliance Procedure of Statements and Financial Disclosures
- Composition of Review and Compliance Committee (RCC)
- Guidelines in the Review and Compliance Procedure in Filling and Submission of SALN
- SALN Memo 2023
IX. Freedom of Information (FOI) People’s Manual
- Certification that agency has no overdue pending request as of December 2023
- FOI People’s Manual – BOT Approved – BOT Resolution No. 53 s. 2017
- FOI REPORTS
- One-Page FOI Manual
- FOI Request Form
XII. Additional Transparency Compliance
- Accountability Report Cards
- Agency Performance Review Report
- Citizens Charter
- Annual Report
- Manuals
- Student Handbook Amendment
- Student Manual
- Operations Manual
- Records Management Manual (BOT Approved – BOT Resolution No. 56 s. 2016)
- Organizational Structure (BOT Approved – BOT Resolution No. 38 s. 2016)
- OJT Abroad Manual (BOT Approved – BOT Resolution No. 48 s. 2016
- Library Operations Manual (BOT Approved – BOT Resolution No. 57 s. 2016)
- IGP Manual – BOT Approved – BOT Resolution No. 7 s. 2017
- Guidelines on Working Days and Hours (BOT Approved – BOT Resolution No. 37 s. 2016)
- Faculty Manual (BOT Approved – BOT Resolution No. 42 s. 2017)
- Faculty and Staff Development Guidelines (BOT Approved – BOT Resolution No. 26 s. 2016)
- Research Manual – BOT Approved – BOT Resolution No. 5 s. 2017
- Extension Manual – BOT Approved – BOT Resolution No. 6 s. 2017
- Administrative Manual (On-going Review)
- College Code (On-going Revisions)
- Procedures and Work Instructions Manual(On-going Review)
- ASCOT Freedom of Information Manual – BOT Approved – BOT Resolution No. 53 s. 2017
- ASCOT Merit Selection Plan and Merit System for Faculty – BOT Approved – BOT Resolution No. 9 s. 2018
- 2018 Revised ASCOT Merit Selection Plan (Non-Teaching Personnel – BOT Approved – BOT Resolution No. 17 s. 2018
- Manual of Operations for Extension and Trainings Services – BOT Approved – BOT Resolution No. 39 s. 2021
- Revised Research Manual – BOT Approved – BOT Resolution No. 40 s. 2021
- ASCOT Quality Management System Manual – BOT Approved – BOT Resolution No. 41s. 2021
- Acounting Office Operations Manual- BOT Resolution No. 42s. 2021
- External and International Affairs Manual – BOT Approved – BOT Resolution No. 43 s. 2021
- ASCOT Data Privacy Manual – BOT Resolution No. 44s. 2021
- ASCOT Land Use Development and Infratructure Plan – BOT Resolution No. 81s. 2021
- ASCOT Budget Operations Manual – BOT Resolution No. 87s. 2021
- ASCOT Cashier’s Operations Manual – BOT Resolution No. 88s. 2021
- ASCOT Mental Health Program – BOT Resolution No. 89s. 2021
- ASCOT Printing and Publications Office Operations Manual- BOT Approved – BOT Resolution No. 90 s. 2021
- ASCOT College of Law Operations Manual- BOT Resolution No. 122 s. 2021